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Step 1- This page is a listing of all activity occuring with respect to the purchase and use of units (seats by the hour) over the previous 60-day period.
1) Room Title: This was set up by the room owner when room was purchased.
2) Room Owner: Room owner name.
3) Current Units Available: A continuous record of units still available for conference room seating. When you are expecting 100 people for an event, and only 60 units are still available, you will need to purchase more units prior to your event by going to the On-Demand Admin tab.
4) Current Room Activity - In Progress: When a meeting is going on that is over 3 seats, it will be listed here. It tells the Date/Time, how many units are being used (seats occupied over 3 seats), and the duration of the meeting (rounded in hours). The "hourly max" is calculating the maximum # of seats occupied during each hour. That means that 10 seats could be occupied by 30 people, all you came in at different times during the hour, and you are still only charged for the 10 seats.
5) Previous Events - 60 Day History: Here we see an itemization of units used and purchased by the following categories:
- Date & Time given by East Coast Time
- Number of Units purchased or used up
- Duration is figured by the hour (15-minute leaway is granted). If someone arrives your room at 10 minutes before the hour, and everyone leaves by 5 minutes after the following hour, you are still only charged for 1 hour.
Please note: Any meetings or web conferences with 3 or less people in the room at one time are not shown here.
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of the audio player below to listen to the instructions. Then follow along with the graphics as shown on this page.
